I am amazed at how many customers have called us in the last month whose computers crashed or were destroyed. The majority of these folks did not have a local or online backup that they could recover from. It appears that computer users often do not regularly back up their information. Backblaze recently surveyed 2000 computer users. Of those 25% percent NEVER backup and only 8% backup on a daily basis.
Those are alarming statistics. Given the natural disasters that are occurring all around us … you must ask yourself how much are you willing to lose?
6 Easy Backup Solutions for Your Organization
Here are 6 good solutions for your organization to make sure your Roll Call and all other critical files are stored offsite and can be easily recovered.
These first 3 options are cloud sync storage tools. They allow you to
- Store any type of file
- Access the files remotely (on phone, tablet or computer … with internet connection)
- Share files and folders
Dropbox There is a Basic account that is free with 2 Gb of space. You can upgrade to a Dropbox Plus for $9.99 per month for 1TB of file space
Google Drive Google offers a free plan for up to 15GB of storage. They have a plan for 1.99 per month for 100 GB and 9.99 per month for 1TB
iCloud when you sign up for an icloud account, you receive 5GB of free space. If you need additional space you can 50 GB .99, 200 GB for 2.99 and 2TB for 9.99
How to Use a Cloud Sync Storage Solution
Both Dropbox and Google Drive offer a small program that you are required to install on your computer. This program syncs (makes a copy) of an entire folder located locally on your hard drive. Similarly, iCloud operates the same way on Mac OS but you don’t have to install anything to achieve these results. There is simply a folder titled iCloud Drive already on your computer (see: Apple’s website docs for more info on iCloud Drive).
To backup Roll Call to any of these platforms, I’d recommend creating a Roll Call Backups folder on your Dropbox, Google Drive or iCloud Drive folder (this folder will get automatically synced to the cloud). Then set the backup destination inside of Roll Call to be the Roll Call Backups folder in your cloud drive folder. Here’s a video tutorial on how to set up backups for Roll Call.
Entire System Backup Solutions for your Church or Organization
- Work in the background to backup files
- Allow you to access your files remotely
Carobonite – Allows you to backup and unlimited number of devices, but limits the cloud storage to 250 GB. This Core price is $199 per year. You can add additional cloud storage for $99 per 100 GB.
Backblaze – Charges $50 per year for a single device. They do not have a limit on the cloud storage space.
iDrive – Charges $75.99* per year for a unlimited devices, but limits the cloud storage to 250GB. If you need additional space, they offer plans for up to 500GB and 1 TB.
*Current sale price of 50% off as of Oct 1st 2017.
These software backup solutions are nice, because you simply set it and forget it. You don’t need to remember to copy any files to the cloud. But there is a significant price difference. If you decide to utilize one of these solutions, I recommend creating a Roll Call backup folder within your documents folder. Then set Roll Call to backup to that backup folder. It is not recommended to backup a live database file. Here’s how you can set up Roll Call to automatically backup.
Don’t Risk It — Keep Your Data Safe
It’s very easy to safeguard your precious information against loss in the event of a hardware failure or disaster. Please consider these options. A simply solution may save you from headache and heartbreak in the future.