It’s that time of year again.  Easter is behind us and VBS is in front of us.  It can be a hectic time.  Lots to plan, organize and get ready.  Here are some tools that can help:

Count Me In Online Event Registration

Count Me In (CMI) is an online event registration tool developed by By the Book.  It’s a super easy to use tool to create great looking web pages with user defined registration forms.

Here’s an example of the type of page you can create.  You’ll be able to set the header graphic, background color, title and text included on the web page.

The fields that will be included on the registration form, are completely defined by you.  We have some standard fields like name, email, address and phones.  But you can also create your own fields that can be used in the form.  Maybe you’d like one for the parents name, emergency contact information etc.  Here’s an example of a registration form:

Once you publish your event, CMI will give you a URL (web address) that you can use as a link in an email, on your facebook page, or on your website so that parents can sign their kids up for VBS.

Roll Call Check In System

Now you know who will be attending VBS, how will you get all those children checked into their specific classes?  How will the leaders know who they are responsible for?  How will we handle check out?  By using CMI as your event registration, you’ll be able to sync the registration data into Roll Call.  Once this information is in Roll Call, you’ll be able to use the check in system.

You’ll notice under the Events menu in Roll Call there is an option for CMI Sync.  When you sync the data from CMI with your Roll Call data, the system will look for potential matches and then update information as necessary.  If it doesn’t find a match, it will add this registrant to your Roll Call system.  For more information on the sync process, check out our documentation

Check In can be performed in a variety of ways.  You could have a centralized area, where the parents come, enter their last name or phone number, and check their children in.  At this point you can set the system up to print name tags if you’d like.

With Mobile Check In, your teachers could use tablets or even their smart phones to mark students present as they arrive.

With Roll Call, you also have quite a few options for how you’d like to handle the check out process.  If you’d like to know exactly who is picking the child up, you can use the authorized check out person to record exactly who picked the child up and at what time

I hope you will consider using these tools to help with the administration and security of your VBS this year.

About

In addition to supporting churches that use Roll Call, Kim enjoys being a parent to two amazing teenagers alongside her husband, David (who happens to also work within shouting distance). She may be spotted in the wild hiking, biking, skiing or snowshoeing.